In today’s society,technology makes it much simpler to change paper documents into digital files that may be stored effectively in the cloud or on your PC. However,you may still find times when a paper document is usually necessary. Both these formats have disadvantages and advantages. This article will provide info on the various benefits and drawbacks of paper and digital mapping.

1. Digital Mapping

Accessing Documents Quickly While On The Go

Digital documents have two main benefits: easy accessibility and retrieval. Unlike their paper counterparts which require manual access along with a good memory to not forget where situations are placed,digital files could be retrieved utilising keywords. The keywords are useful since they may be found in either the title or content,no matter where the document can be found.

Using cloud storage,documents can be simply retrieved from office computers and mobile phones thereby,offering flexibility of access. It can be for this reason that digital is the preferred format by work teams. An example is organisational records,such as customer information,which needs to be shared among lots of people in the geographically diverse work group to the project to reach your goals.

Increased Storage Space

Obviously,paper documents do take up space. Unfortunately,today’s work environments do not have space to spare where the norm is shared space for working groups. With physical space being limited,but the fee for electronic storage becoming cheaper,it seems sensible that a person would use digital technology to keep digital mapping documents. Scanners can be used to turn paper documents into digital files and set them in ‘the cloud’.

2. Paper Documents

Confidentiality Issues

While confidentiality issues might not be highly significant while using geographical documents,it does arise when organising the legal and financial elements of client information. Using online information,such as emailing digital documentation,is not always totally secure therefore,attaching digital map data with an email can put the information at risk. It is essential to place simple passwords on the document before opening it,and you should share the password verbally towards the recipient.

This is where paper documentation is really a benefit. Not merely is sensitive information kept confidential,nevertheless the hard copies are simpler to manage from the security perspective.

A Dependable Source

Regardless of the digital map resource being convenience,paper maps could be more reliable. Consider the situation – when you are heading for a remote location where the internet connection is poor,it is recommended that you have hard copies available. A paper document will not need reliable internet connection to function,and is accessible to pass around to all individuals the audience. It might be old-fashioned,but the antiquated methods have their own benefits.

No Reason To Back Up

Digital documents,including digital maps,require electronic backups to ensure you possess the documents available when visiting different locations. Failing to backup the documents could be disastrous! A paper map or document is more reliable mainly because it fails to require backups,although extra copies in the item won’t go amiss.

Final Words

As can be viewed,both paper and digital mapping have benefits however,they also have reasons why they could be disadvantageous. While using information above,you may pick which option is suited to meet your needs.

For more information on digital maps,please see this great post.